新员工入职清单
The goal is to plan and prepare for the employee’s arrival so that the employee does not arrive to chaos, but to an organized prepared work
place. This checklist is designed to assist with the department’s orie ntation process. Onboarding is a long-term process that begins before an
employee’s start date and continues for at least six months. This Checklist is organized by responsible department to initiate each task at different timeline. It also helps hiring managers prepare for the arrival of new
employees. Once an employee starts, he/she can work together with the hiring manager and an on boarding.
我们的目标是为新员工的到来做规划和准备,避免混乱,维持有序的工作环境。此清单有助于部门进行上岗引导程序。入职是一个长期的过程,从新员工到来开始并持续至少六个月。这份清单由相关部门在不同的时间点负责实施每一项任务。同时也有助于用人经理为新员工的到来做准备。员工到来后,他/她会与用人部门经理一起工作,进
行入职流程。
A. Prior to First Day 入职前 HUMAN RESOURCES 人力资源
1. Print out New Employee Onboarding Checklist, review and customize 打印新员工入职清单,审核并定制
2. Complete two reference checks and collect documents (as per Pre-Employment Checklist)from
new employee before making an official offer
确定了候选人,出Offer之前,依据检查清单,需完成至少两家公司以上背景调查,
3. Send offer confirmation acceptance email to IT, HR, Hiring Manager, Admin and start date
给IT,HR,用人经理,行政,发送入职通知邮件,注明入职日期
4. Call the new employee to welcome him or her a few days before the start date. Remind him/her to
bring completed paperwork and identification on the first day. If a foreigner, send the work permit application check list with all the necessary forms and procedures
to complete.
在入职日期之前致电新员工欢迎他/她的加入。提醒他/她在入职第一天带齐纸质资料和证明。
如果是外籍员工,发送其办理就业许可证申请所需要的所有必要表格和手续清单。
5. Notify employee to do Medical Check Up 通知员工体检
6. Provide new employee with a contact in the event of a question or issue
提供给新员工联系方式以便有需要时联系。 7. Prepare on-boarding materials: 准备入职资料:
a. Organization structure 组织架构
b. Job description (sent together with offer letter) 工作说明书(与录用通知书一起发送)
c. New Hire Form 新雇员工报到表 d. Individual Form 个人资料表
e. Letter of Commitment – Code of Ethics (sent together with offer letter) 职业道德承诺书(与录用通知书一起发送) f. Memo on code of conduct & corporate value 行为准则和企业价值观文件 g. Labour Contract 劳动合同
h. Attendance and Leave Management Acknowledgement 《考勤管理制度》确认书
i. Disciplinary Acknowledgement 《公司奖惩管理制度》确认书 j. Personal File Storage 档案存放地
k. Household (Hukou) Registration 户口本户主及本人页复印件 l. Medical benefits Handbook 医疗福利手册
m. Employee Handbook Acknowledgement《员工手册》签阅
8. Schedule employee for New Employee Orientation Session 入职培训Date日期:_____
9. Check with IT on the email and extension. Updated the new employee’s detail in the Global and local
directory
与IT部核对邮箱和电话分机号。更新全球和地区的目录上新员工的详细信息
10. If Foreigner and GM level, arrange for airport pick-up and hotel arrangement
如果是外籍员工及来自异地的高级经理,安排机场接机和酒店预订ADMIN 行政
11. Assign Work Station 分配工位
12. Order furniture (when needed) 订家具(如果需要)
13. Order Office Supplies e.g. keys, stationaries 订办公用品,例如:钥匙,文具
14. Order business cards (when needed) 订名片(如果需要)
15. Acquire building and floor access cards or employee ID 获取大厦或楼层的出入许可证或员工ID
IT
16. Establish Computer/Laptop, corporate phone, network (includes set up of software and hardware and
network login
置办台式电脑/笔记本电脑,公司手机,网络(包括安装软件和硬件以及登陆网络)
17. Establish telephone access including extension and photocopier machine
接入通讯,包括电话分机和复印机 18. Ensure email setup (with access or password):_________________________
确保邮箱的设置(接入或密码)
19. Ensure email and extension is updated in the Global and local directory
确保邮箱和电话分机号已在全球和当地目录上更新
HUMAN RESOURCES 人力资源
20. Ensure email and extension is updated in the Global and local directory
确保邮箱和电话分机号已在全球和当地目录上更新 HIRING MANAGER 用人经理
21. Schedule times for the new employee to meet with key staff members
安排新员工与主要成员会面时间
22. Assign a buddy as an immediate resource for any questions and to help guide the employe e’s
relationship building, knowledge attainment, and problem solving 为新员工安排一位工作伙伴,帮助指导新员工建立关系,获取知识和解决问题
Buddy Name:__________________________________ 工作伙伴姓名:
23. Discuss the responsibilities of mentor with selected candidate to ensure understanding of the role
(choose mentors who are interested, positive, knowledgeable, and personable)
与候选人讨论导师的职责确保了解任务(需要选择感兴趣的、积极的、业务熟练的、受欢迎的人作为导师)
24. Gather job specific resource information (i.e. job description, reference materials, manual, etc)
收集岗位的具体信息(例如岗位职责,参考资料,手册等)
25. Create a training schedule for the employee’s first week or longer 为新员工制定第一周或之后更长周期的培训时间表
新员工入职清单
