通知与启事
1.通知
通知是上级对下级、组织对成员部署工作、传达事情或召开会议所使用的一种文体。同级单位有什么事情要互相讨论或协商,也可以互发通知。另外,凡婚丧喜庆及某一特殊事务发生,对至亲好友或有关人士都应该及时发出通知。通知有两种:一种是以布告的形式,把事情通知有关人员,如学生、教师、会员、读者、听众、观众等;另一种是以书信的形式,把事情传达给有关人员。通知有一定的格式和要求,要言简意赅,要热情,更要及时。一般来说要注意以下几点:
1)通知正文上方的正中间往往写有“Notice”的字样。 2)发布通知的单位名称写在正文右下角或正文前面。 3)发布通知的日期写在左下角。
4)发布通知的单位和被通知的对象一般都用第三人称。
5)如果正文前使用了人称谓语,对被通知的对象则应用第二人
称。
6)为文娱或体育节目等而出的通知就是海报 (Poster)。
例如以下是外语系办公室通知全体师生开会的通知: 范例1
Announcement All teachers and students in our department are requested to meet in the meeting room on Wednesday, Sept. 18, at 2: p.m. for a report about new tendency of foreign language study. The Office of the Foreign Language Department Sept. 13, 2004 有时,为了引起大家的注意,通知也可全部用大写字母,书写格式也可随意。如范例2:
NOTICE A LECTURE WILL BE GIVEN
ON
CONTEMPORARY AMERICAN LITERATURE
BY VISITING PROF. CORNELL IN CLASSROOM BUILDING NO.102
ON SAT. APRIL18. AT 3:00 P.M.
ALL ARE WARMLY WELCOME APRIL 15, 1992
2.启事
机关、团体、个人在有什么需要公开向大家说明或者希望大家合作办理事情时,把它简明扼要地写出来,张贴在公共场所或登在报刊、杂志上的短文,就是启事。启事不具备法令性、政策性,因而也没有强制性和约束性。启事的对象可参与启事中所要求的事,也可以不参与。
一般地,英语启事的写法如下:
1)在正上方写启事的名称,如Found, Contributions Wanted, Correction等;
2)在低于启事名称的右上方写启示的日期,如February 2nd, 2004或 2 February,2004
3)在正中写启事的内容,一般应包括目的、意义、内容、形式、要求等;
4)末尾右下方写启事者的单位姓名。
启事的种类繁多,分为以下几种:遗失启事、招领启事、征稿启事、迁移启事、更正启事、订婚启事、出生启事等等。
范例:
Lost Sept. 4, 2004 I was so careless that I lost my school bag when I was studying in the library yesterday. As you know, schoolbag is very important for me as a student because several necessities were in it, including my English-Chinese Dictionary of Contemporary English, my three textbooks and a notebook. As our final examination is coming and time is flying, I am too anxious to get them back so that I can prepare for the exam. Will the finder please ring me up to fetch it back? I will sing a sweet song for you as a reward, my dear friend. Loser Li Ming Address: Room 409, Student Dorm. 2 Tel: 7765432
邀请信、应邀函
(一)邀请信
在国际交往、亲友通信的社交活动中,邀请信是相当频繁的,特别是在宴会、舞会、婚礼等活动中,总是发出一些邀请的请帖。
邀请信在形式上大致分为两种:一种为正式的请帖(formal correspondence)一种为非正式的 (informal correspondence)。
1.写邀请信要注意的事项:
1) 邀请信一定要将邀请的时间,地点,场合写清,不能使接信人存在任何顾虑。
范例1
Dear Mr. Smith,
It would give us great pleasure to have your presence at a reception in honor of the Chinese delegation.
The reception will be held in the City Hall, on Tuesday, October the fourth. Cocktails will be served promptly at six to be followed by dinner at eight.
We sincerely hope you can attend. Let us know. Sincerely (Signature)
2) 邀请信的形式比较灵活,但一般不要过长,一般的邀请信分为两小段,意思表达清楚即可。
范例2 Dear Mr. Rice Are you free for dinner on Monday, sep.8, 2004? If you are, I’d like it so much if you could join us at 6:00 in the afternoon at 10 Peter St. This will give us an opportunity to talk about investment and exchange views. Do let me know if you can make it.
Cordially, Tom
3) 在欧美国家,邀请对方参加夜间活动时,除了只写给男士参加的社交活动的邀请信外,无论正式或非正式的,都应邀请夫妻双方一同参加。
对于非正式的邀请信,信封上的收信人只写妻子的姓名,但正文应专门提到丈夫。
2.写正式请帖应注意的事项: 1)正式请帖均应该使用第三人称
2)请帖上要写邀请人的姓名,被邀请人的姓名,(姓名要写全名,不要缩写)
3)何种性质的邀请,地点甚至是电话号码,要否回信等。 范例3
Mr. and Mrs. John Hobart Request the pleasure of Mr. And Mrs. Robert Silver’s Company at dinner On Tuesday April the third At seven o’clock p.m. Island Beach Club Please reply Telephone 7958690
上面的请帖排列比较标准,第一行为主人的姓名,第二行是“request the pleasure of”,第三行是客人的姓名,第四行是“company at”,第五行是日期,第六行是时间,第七行是地点,行与行之间要排均匀。
3.非正式的邀请
如邀请亲朋好友,可以不寄发正式的请帖,写普通的信笺即可,手写或打字均可,文字最好简练,热情。 范例4
Dear Mr. and Mrs. Silver, Will you have dinner with us at our home on Tuesday, April the third at seven o’clock? It has been a long time since we had the pleasure of seeing you and we do hope you will find it possible to be with us. Sincerely yours, Janet Hobart
(二)应邀函
应邀函又称邀请信的复信,应简明扼要,在书写时应注意以下几点:
1.接受邀请的复信中应重复写上邀请信中的某些内容,如邀请年、月、日、星期几、几点钟等。
如:I’ll be delighted to attend your luncheon next Friday, May the fifth at
12:00.
2.应邀函应该明确地表明接受邀请,不能含糊其辞。如不能写“I will come if I’m in town”这类的话,以使得对方无法做出安排。在应邀函中,应对受到邀请感到高兴。
3.应邀函通常采用手写形式,而不用打字机打。以妻子代表夫妻两人写给女主人的应邀函,信中的内容应该是给男女主人的。
4.出于对邀请人的礼貌,邀请信的复信应在接到邀请信后二十四小时内给予答复。
范例1 Mr. and Mrs. John Hebant request the pleasure of Mr. and Mrs. Robert Silver’s Company at dinner on Tuesday, April 3rd at seven p.m. Island Beach Club Please Telephone: 79-5869 如罗伯特·西尔弗夫妇欣然接受邀请,应立即回信:
Mr. and Mrs. Robert Silver accept with pleasure Mr. and Mrs. John Hebant’s kind invitation for dinner on Tuesday, April 3rd at seven p.m. Island Beach Club
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