商务邮件万能模板

As ② (会议名称) will be held in ③ (会议地点) from ④ (会议起始日) to ⑤ (会议结束日), we think you ⑥ (对方可能采取的行动). If you come, we would like to invite you for a meeting with ⑦ (我公司会面人)at ⑧ (会面地点), on ⑨ (双方会面日) to discuss ⑩ (双方会面商讨事宜). ⑾ (我公司会面人) wishes to have an opportunity for a meeting with you.

We look forward to receiving a positive reply from you. ○ 填充词

⑥ 此处可用对方可能采取的其他行动来填充，如：

● may attend the exhibition （可能参加这次展览会）

● may come to the exhibition with your products （可能带着产品来参加这次展览会）

● are very likely to come with

the intention to purchase something （很可能来购买某物） ⑧ 此处可用会面的其他地点来填充，如： ● your hotel（您下榻的酒店） ● our head office（我公司总部） ● XX Hotel（XX酒店） ○ 替换句

● 表示写信目的

① I’m writing to invite you for ….

② I’m sending this email to invite you for …. ③ I’m emailing to invite you for …. ● 公司……希望与对方会面

① It is our…wish to …

② Our …would like very much to ... ③ Our …has a desire to .... ● 期盼对方接受邀请 ① We expect your ...

② Your ... is highly appreciated.

③ We would appreciate it if you could give us a ...

英文邮件指南，如何做出约定？

1.Dear Mr./Ms,

Mr. John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m. about the opening of a sample room there.Please let us know if the time is convenient for you. If not, what time you would suggest. Yours faithfully

尊敬的先生/小姐 我们的总经理约翰格林将于六月2日到7日在巴黎，有关在那开样品房的事宜，他会于 六月3日下午2：00点拜访您。 请告知这个时间对您是否方便。如不方便，请建议具体时间。 您诚挚的 < 回信=\ 2.Dear Mr. / Ms,

Thank you for your letter informing us of Mr. Green's visit during June 2-7. Unfortunately, Mr. Edwards, our manager, is now in Cairo and will not be back until the second half of June. He would, however, be pleased to see Mr. Green any time after his return. We look forward to hearing from you. Yours faithfully 尊敬的先生/小姐

谢谢来函告知我方六月2-7日格林先生的来访。不巧，我们的总经理艾得华先生现正在巴黎，到六月中旬才能回来。但他回来后愿意在任何时间会见格林先生。 希望收到您的来信。 您诚挚的 3. Dear Mr/Ms,

I represent the W/P Electronics Company in Dallas, and will be in Kunming from next Monday to Friday, (October 5-9). I should like to call on you to discuss our new monitor. Would 0930 hours on Tuesday, October 6 be convenient? I shall be in Beijing, at the Great Wall Hotel, from Tuesday, September 29, until Sunday, October 4, where a message will reach me. If the day is not convenient, will you please suggest another. Yours faithfully

尊敬的先生/小姐 我是达拉斯W/P电子公司的代表，将于下周一到周五（10月5-9日）住留昆明。我乐于请您商讨我们新的显示器。星期二即10月6日上午09：30是否方便？ 从周二，即9月29日，我将住在北京的长城宾馆，直到周六，即10月4日，在那会有通知给我。如商讨日期不方便，请另外建议。 < 回信=\ 4.Dear Mr/Ms,

Thank you for your letter of September 26.We shall be very pleased to see you and discuss your new monitor, but October 6 is not suitable. We will be happy to meet with you at 9:30 a.m. on Wednesday, October 7, if the time is convenient for you. We look forward to meeting you. Yours faithfully

尊敬的先生/小姐 我们将很高兴与您会面并与您商谈新的显示器，但10月6日不太合适。如方便的话，我们愿在10月7日与您会面。 期待与您见面。 您诚挚的 5.Dear Mr. / Ms,

I am at present in Hamburg visiting the harbour with a view to making known our new type of container for use in Europe. I shall be in Antwerp on Wednesday, 4th June, and should like to call on you at 2.00 p.m. on that day. If I do not hear from you to the contrary, I shall assume that it will be convenient for me to call at that time.

Yours faithfully 尊敬的先生/小姐

我现正在汉堡参观港口，以让欧洲了解并使用我们的新型集装箱。 星期三即六月4日，我将到安特卫普，我会于当天下午2：00打电话给你。 对此约定如不来信，我将认为于这个时间打电话是方便的。 您诚挚的 6. Dear Mr. / Ms,

Mr. Jack Baron, our personnel director, has asked me to acknowledge your application for the post of accountant and to ask you to come to see him on Friday afternoon, 5th July, at half past two. I will appreciate your letting me know whether you will be able to come. Yours faithfully 尊敬的先生/小姐

杰克巴伦先生，我们的人事主任，让我向你申请会计职位表示感谢，并请你于7月5日星期五的下午两点半来见他。 是否能来，请告知，多谢。 您诚挚的 < 回信=\ 7.Dear Mr./ Ms,

Thank you for your letter of yesterday inviting me to come for an interview on Friday afternoon, 5th July, at 2:30. I shall be happy to be there as requested and will bring my diploma and other papers with me. Yours faithfully 尊敬的先生/小姐

谢谢昨日来信通知我面试，我将于要求的7月5日，周五下午两点半到达，并带去我的证书及其它书面材料。 你诚挚的

这样发邮件最惹人厌：发邮件时最常犯

的三个错误

A recent post on the DailyMuse outlined the most common business writing mistakes you don’t even know you are making. Before you draft your next email, consider the following examples of bad habits to avoid:

最近职业女性社区DailyMuse在线版上刊登了一篇报道，指出了商务写作中最常见的错误，有些错误甚至你都不知道自己正在犯。在你下次起草一封电邮之前，看一看以下列举的这些发邮件时的易错处，尽量避免这些坏习惯吧： 1. “btw, need u 2 sign tom. thx.”

“顺便说一下，谢谢把这份邮件转发给Tom”

Being too casual in an email may lead the receiver to think (A) you are unprofessional and not taking the conversation seriously, (B) too busy to address their needs, or (C) they may have no idea what the heck you are talking about in the first place. Business should always be handled with care and this can by done so by taking the time to properly communication regardless of how laid-back the environment is.

在写邮件时用词太随意可能会让收件人产生以下想法：（1）发件人不够专业或者没有认真对待此次谈话；（2）发件人太忙了，都没有时间来说清楚自己的要求；（3）不知道发件人到底想要干什么。所有商业活动都需要认真对待，不管身处什么样的环境，都要花时间来进行恰当的交流。

2. “It was a pleasure meeting you yesterday!! Looking forward to our nextencounter! Take care!” “昨天见到你很高兴！！期待下次再见！保重！”

Exclamation points are sometimes 100% necessary in business emails to expressenthusiasm and even good manners, but overusing this punctuation takes on a whole new and unwanted meaning. With one too many exclamation points, your positive attitude turns…. quite weird and unwelcoming.

在商务信函中，有时使用惊叹号是有很必要的，可以表达出热烈的情感和良好的礼仪。不过，过分使用标点符号就会适得其反了。就像上面提到的这句话一样，滥用惊叹号来表达积极情感反而会让人觉得奇怪和不受欢迎。 3. Subject: Meeting 主题：开会

First, imagine how many emails professionals receive a day. Now, imagine how many emails professionals receive a day including the word “meeting.” Subject lines are

thefiltering mechanism and the best way to draw help the recipient distinguish the reason behind your email. Don’t be vague in your subject lines. It is your job to summarize the body of your email.